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How to protect your business ? - The recommendations

May 2016

Data backup

Data backup is essential within an businesses. It covers:
  • Management and accounting data.
  • Configuration of the communication system (mails, phone..etc).
  • Data related to your industry or field of operation.

To prevent data loss, you should:
  • Create a backup plan with development of a backup cycle (weekly, monthly ...)
  • Outsource backups.


The presence of malware is a veritable scourge for any business.
These programs can be introduced in various ways: consulting websites, email, personal data ... Malicious code can not currently be blocked at 100%.
The risks are substantial:
  • information system rendered unusable;
  • financial impact, loss of revenue;
  • remediation costs and relocation of all systems;
  • negative impact on the image of the company: with suppliers, customers, bank ...

To avoid the occurence of malware infection, you should:
  • A performant and up-to-date firewall and anti-virus.
  • Take alerts in considerations
  • Change passwords on a regular basis.


Botnets are malicious programs that can cripple a server but also steal banking data. This type of attack can for example disable any e-commerce platform or block access to your inbox.
You should:
  • activate the automatic update of the entire IT infrastructure.
  • use an anti-virus and firewall.
  • inform the employees about the risks.
  • make sure that the all software are up-to-date.

Precautions to be taken when receiving emails

The X Force report from IBM indicated the increase (345%) of malicious links. And the favorite way for the dissemination of these infected links is the email.

Upon the reception of your email, here's a list of simple actions to be taken:

Pay attention to the name of the sender

A sender's name can be easily falsified. However, here are some clues to identity of your correspondent:
    • the message has an unusual attachment (example : a business partner sending you a video or music file).
    • the message contains links (free gifts , promos..etc)
    • the format of the mail is not usual.

==Requests for confidential information===

If your partner asks you to provide personal information such as passwords, bank details, PIN codes, it may be a phishing attempt. Phishing is to assume the identity of a trusted third party (bank, e-tailer) to retrieve and use confidential information.

Suspicious attachments

Any type of attachments may contain a virus or spyware. A solution to fight against these attacks is to check frequently update your antivirus and control your workstations (check for suspicious processes):*as slow browsing or a blank screen.
  • Do not click on systematically on links.

If you receive an email containing a link, a trick is to move the mouse over the link to check if it redirects to the right address.

Securing your messaging software

First thing to do: enable the automatic update feature.
  • Disable the automatic preview emails.
  • Block automatic execution of ActiveX contents, plugins and downloads.
  • Use a text editor to open your attachments.

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See also

In the same category

Como proteger sua empresa
By ninha25 on July 3, 2010
Original article published by CommentCaMarche. Translated by jad05.
This document entitled « How to protect your business ? - The recommendations » from CCM ( is made available under the Creative Commons license. You can copy, modify copies of this page, under the conditions stipulated by the license, as this note appears clearly.