How To Reduce PDF File Size

September 2016

When it comes to sharing documents, PDF is an ideal format that offers compatibility with multiple operating systems (including Windows, Mac, and Linux). In addition to being nearly universally compatible, PDF files offer an additional layer of security, allowing users to assign passwords to sensitive documents.

One notable downside to PDF files is their size. PDFs can often be bulky, making it difficult to share them via email. Fortunately, there are a number of techniques that you can use to reduce the size of your PDF files.


Compress PDF File

In most cases, a simple compression program, such as WinZip, WinRAR or 7Zip can help to create lighter versions of your PDF files. However, if you've already attempted to use these methods, this article will introduce you to three alternate methods you can use to reduce the size of your PDFs.

Reduce PDF File Size on Mac

Mac users can compress PDFs using functions available in Preview.

Open your PDF file with the Preview application, and go to File > Export.

Select the Quartz filter, and then, choose Reduce file size. Click Save to complete the file compression.

Compress PDF File Online

SmallPDF is an online tool that will help you to compress your PDF files online for free. This website simplifies the process of file compression into a two-step process.

Head to Small PDF, and click Compress PDF.

Next, simply upload your file, and wait for the compression process to begin automatically.

PDF Compression Software

PDF Creator is a software that offers interesting features that can help you easily create PDF files. During installation, PDF Creator creates a virtual printer that allows you to save your documents (Word, Excel,..) in PDF format.

Download PDF Creator to your computer.

Once installed, open your file with Acrobat Reader. Click Print, and choose the PDF Creator virtual printer.

Next, head to Properties > Paper/Quality, and click Advanced.

Select Print quality, and reduce the file's DPI. Upon launching your print job, a new and lighter version of the PDF file will be created.

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