Outlook - Delay the sending of mails

October 2016

Disable Automatic Sending

Outlook is configured (by default) to send your mail as soon as press the "Send button", but what if you want to add a small delay before this task is performed? It could be very handy, if you have some last minute modification to be made.

For this, you can proceed as follows:
  • Open Outlook.
  • Click on Tools.
  • Select the Mail Setup tab.
    • The "Send immediately when connected" is checked by default.
  • Upon disabling this option, your emails will be send only when a "Send/Receive" (F9) is performed.

Setting a rule to Delay the sending of your emails

It is possible to delay the sending of emails by setting a predefined set of rules:
  • Open Outlook
  • Tools
  • Rules and Alerts ...
  • Click on New Rule.
  • Go down in the list in the "Start from a blank rule" section, select "Check messages after sending".

Click Next
  • Don't select any option and click on Next.
  • You will be prompted by a small popup that : This Rule will be applied to any message you send. Is this correct?.
  • Click on Ok
  • In the "What do you want to do with the message?" check the last option "Defer delivery by a number of minutes" and in the lower part of the window you should find ....defer delivery by number of minutes...
  • Click to define the number of minutes.

  • Click OK and then click Next.
  • Don't select any option and click on Next. and click Next.
  • In the "Name the rule", enter Time-Delay.
  • Click Finish, then click Apply and OK.

From there it is still required to activate the automatic sending of pending emails upon closing Outlook, in order to avoid some annoying warning messages.
  • Open Outlook.
  • Click on Tools.
  • Select the Mail Setup tab.
  • Send/Receive.
  • Check the "Perform an automatic send/receive automatically when exiting".

Related :

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