Need Help creating an IF THEN scenarioSolved/Closed

Question

Hello, 

I am looking for some help with a problem. I have a big list of items within Excel and I am wanting to consolidate the big list of items down to a small set of items my department will handle. 

What I am looking to do is similar to an IF/THEN statement where IF I put an 'X' in any cell in column 'B', THEN Excel will take the entire content of the row and populate the data of that row in a different sheet. 

Let's say I wanted to start a zoo and I had a list of all the different types of animals available, I want to be able to go through that list and simply put that 'X' in column B and have the rest of the information about that animal show up on a separate sheet so I can look as if I know WAY more about the animal than I really do... 

COLUMN A would be the list of animals.
COLUMN B would be my area to put the X to identify That is the animal I want in my Zoo
COLUMNS C-E would be all the supporting information about these animals. 

I am happy to provide all of the made up data if someone would be willing to tell me how I would bend Excel to my need. 

I am new to this and would be very happy to put this sample Excel doc out on a Google Drive or some sort of cloud drive if it is needed.

Thanks!
Blake


System Configuration: Windows / Chrome 38.0.2125.101

ac3mark · Answer

The if statement syntax is as follows:
=IF(logic_test,true,false)

So, with that in mind and considering Cell A1="hi".

If we have in cell B1:
=if(A1="hi","the word hi is there","some other word is there")
...would produce "the word hi is there" in cell B1

SO, use that as an example, and have a go.  You can nest if then statments, as in:
=IF(logic_test#1,if(LogicTest#2if#1IsTrue,"TRUE FOR BOTH","true for one not for two"),"false for one")
I hope this helps.

Have a go!

vcoolio · Answer

Hello Blake,

You could try a macro code for this also. Assign the following code to a button and see if it does the task for you. The code is untested so test it in a copy of your work book first.


Sub TransferData()

Dim lr As Long

Application.ScreenUpdating = False

Sheet1.Range("A1", Sheet1.Range("A" & Sheet1.Rows.Count).End(xlUp)).AutoFilter 1, "X", 7
  lr = Sheet1.Range("B" & Rows.Count).End(xlUp).Row
    If lr > 1 Then
      Sheet1.Range("B2", Sheet1.Range("E" & Sheet1.Rows.Count).End(xlUp)).Copy
        Sheet2.Range("A" & Rows.Count).End(3)(2).PasteSpecial xlValues
             Sheet2.Columns.AutoFit
         End If
Sheet1.[A1].AutoFilter

Application.CutCopyMode = False
Application.ScreenUpdating = True

End Sub

On clicking on the button, the code filters Column A on sheet 1 for the criteria "X" (as per your sample) and will then transfer the relevant rows of data (from Column B to Column E) to sheet 2.

I hope that this helps.

Cheerio,
vcoolio.

vcoolio · Answer

Greetings again Blake,

Another method that you may find simpler is a Worksheet_Change event (no buttons required). The code is as follows:-


Private Sub Worksheet_Change(ByVal Target As Range)

If Target.Count > 1 Then Exit Sub
If Target.Value = vbNullString Then Exit Sub
If Intersect(Target, Columns("A:A")) Is Nothing Then Exit Sub

Application.ScreenUpdating = False

If Target.Value = "X" Then
        Target.EntireRow.Copy Sheet2.Range("A" & Rows.Count).End(3)(2)
        End If
  
Sheet2.Columns.AutoFit

Application.CutCopyMode = False
Application.ScreenUpdating = True

End Sub

With this code, each time that you place an "X" in Column A and then click away (or press enter or down arrow), the relevant row of data will be transferred to Sheet 2. The "X" must be your last entry per row.

To implement this code:-

- Right click on the Sheet1 tab.
- From the menu that appears, select "view code".
- In the big white field that then appears, paste the above code.

Return to Sheet1 (your input sheet) and test it. But, again, remember to test the code in a copy of your work book first.

Just another option.

Cheerio,
vcoolio.

vcoolio · Answer

Hello Blake,

Change this line :-

If Target.Value = "YES" Then 

to

If Target.Value <> "" Then

This will allow you to place any value in Column A. Make sure that everyone is aware that the criteria needs to be the last entry in any row.

Cheerio,
vcoolio.

Need Help creating an IF THEN scenario

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