Microsoft Office Word Keyboard Shortcuts

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Learning the different shortcut options on Microsoft Word can help you to become much more efficient in your work, saving you valuable time when creating and editing your documents. Whether you're looking to edit text, change the document format, or even launch any number of built-in tools, the system offers a variety of shortcuts to help make your life easier.

Keyboard Shortcuts on Microsoft Word

There are two main categories of shortcuts in Microsoft Word: control shortcuts and function and shift shortcuts.

CTRL Shortcuts

[CTRL] + [A]: Selects all in the current document.

[CTRL + [B]: Bold text.

[CTRL] + [C]: Copies the item or text to the clipboard which can be pasted using CTRL and V.

[CTRL] + [D]: Displays the Font dialogue box.

[CTRL] + [E]: Centre Alignment.

[CTRL] + [F]: Displays the Find dialog box, to search the current document.

[CTRL] + [G]: Displays the Go to dialog box, to go to a specific location in the current document.

[CTRL] + [H]: Displays the Replace dialogue box.

[CTRL] + [I]: Italic text.

[CTRL] + [J]: Full Justification.

[CTRL] + [K]: Create Hyperlink

[CTRL] + [L]: Left Alignment

[CTRL] + [M]: Minimize.

[CTRL] + [N]: Creates a new document.

[CTRL] + [O]: Displays the Open File dialogue box.

[CTRL] + [P]: Displays the Print dialog box.

[CTRL] + [R]: Right Alignment.

[CTRL] + [S]: Displays the Save dialog box.

[CTRL] + [U]: Underline text.

[CTRL] + [V]: Pastes the copied item or text from the Clipboard into the current position in the document.

[CTRL] + [X]: Cuts the item or text selected to the Clipboard.

[CTRL] + [Y]: Redo the last undone action.

[CTRL] + [Z]: Undoes the last action.

[CTRL] + [ENTER]: Insert page break.

[CTRL] + [F2]: Show Print preview.

[CTRL] + [F4]: Closes the active document window.

[CTRL] + [F6]: Opens the next document window.

F and SHIFT Shortcuts

[F1] key: Get help or use the Office assistant.

[SHIFT] + [F1]: Context sensitive help.

F2 Key: Move text or image.

[SHIFT] + [F2]: Copy Text.

F3 Key: Insert an autotext entry.

[SHIFT] + [F3]: Change the case of the selected text.

F4 Key: Perform last action again.

[SHIFT] + [F4]: Perform a Find or Go to action again.

F5 Key: Displays the Go to dialogue box, from here you can also Find and Replace.

[SHIFT] + [F5]: Move to a previous revision.

F6 Key: Go to the next frame or pane.

[SHIFT] + [F6]: Go to the previous frame or pane.

F7 Key: Launch the Spell checker.

[SHIFT] + [F7]: Launch the Thesaurus.

F8 Key: Extend the current selection.

[SHIFT] + [F8]: Shrink the current selection.

F9 Key: Update the selected fields.

[SHIFT] + [F9]: Switch between a field code and its result.

F10 Key: Activate the menu bar.

[SHIFT] + [F10]: Display a Shortcut Menu. Same as right-clicking.

F11 Key: Go to the next field.

[SHIFT] + [F11]: Go to the previous field.

F12 Key: Save file As, equivalent to tools menu.

[SHIFT] + [F12]: Save document, equivalent to tools menu.
Jean-François Pillou

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