Keeping track of ages

celineleblanc Posts 1 Registration date Tuesday May 7, 2019 Status Member Last seen May 7, 2019 - Updated on May 8, 2019 at 07:48 AM
 Blocked Profile - May 8, 2019 at 09:57 AM

I operate a small daycare and need help figuring out a system to help keep track of my group ratios. I haven't been able to find a software that offers what I need yet.

I am looking for formulas that would allow me to just type the name and birth date of a child and for it to figure out his age and to which daycare group he belongs. I would then need the name of the child to be transferred to another worksheet corresponding to his daycare group.

The tricky part is I need this to be on a weekly basis for about 5 years for it to keep track of group changes when the kids have their birthdays


1 reply

Blocked Profile
May 8, 2019 at 09:57 AM
Here is the problem with what you are asking: what happens when we spen time making a solution, and three months from now you want it to do something a little more? Wouldnt it be best if you learned how to make these things for yourself?

I would suggest using a database, that way you can run a report on the data to figure out the age groups. It is quite simple in a database.

Child table
Name birthdate gender favoritecolor

Group one report
Select all children from child table that have birthdate between 2011-2014

Group two report
Select all children from chikd table that have birthdates between 2015-2018

Color report
Select all girls from child tablebthat have a foavorite color of red.

The last one is to showbhow your child record can scale based on your needs in the near future. With using a database, you can make changes to the data, without disrupting the program, as there is no codeing involved, jist data entry amd report writing.

Let me know if you need help with a database solution. Once again, I will not provide a turn key solution, but will guide you so that you are in control of your application and you can make changes as your needs change!