Conditional formating - apply on more cells

 Raj -
i'm not so familiar with conditional formatting, so I would like to ask something:
I'm making a doc where Column A has number values, column B also numbers, of rank positions. Conditional formating of cell in column B would be: if number is greater than number in cell A, colour it Red, and if it is less than number in cell A, colour it green (rank position dropped down). Now, I managed that, but since the document has lots of rows, how do I apply the formating on the other cells in the column? If I make copy/paste to them, formatting doesn't apply on the whole column since it is not a function, but a cell format. And do I have to do the formating every day for every next column ?

3 replies

Registration date
Saturday November 1, 2008
Last seen
December 15, 2008
The "secret" is to make the formula with "relative referencing", hence, if your formula looks like this:

then remove the $ sign before the row number, so it will look like this:

With this, you actually don't need to copy the conditional formatting. You can select an entire range before applying it, and insert the formula as if you selected only the first cell at the top. Excel will know to apply the correct formulas to all the other cells in the range (assuming the range is a column).
Or you can apply this formula to the first row, and copy it with the format painter.

Good luck!
Thank you

A few words of thanks would be greatly appreciated. Add comment

CCM 2821 users have said thank you to us this month

To the person that asked the right question and gave that answer THANK YOU!
Thanks, you are a life saver.
This is awesome! Thanks for your help!
Thank you, that worked !
Thanks much...

This is great. However I would like rows highlighted which are within a range. I tried the formula =($G2>0), ($g2<21) but it isn't working. what's the right formula to use?

you should try =AND(($G2>0), ($g2<21))
Thanks! Just the thing I was looking for! All I did was change the 'and' to 'or' and got the results I needed.

Color Row based on value in a Column (#row)

Select all cells (Ctrl+a) (foobared in Excel 2003 hit Ctrl+A twice)
menu: Format, Conditional Formatting, Formula is on drop down box
Condition 1: =$D1<=1.00 [interior Color 35 Light Green]
Condition 2: =$D1<=1.05 [interior Color 36 Light Yellow]
Condition 3: =$D1>1.05 [interior Color 38 Rose]

Since the conditions are checked in order it is frequently unnecessary to have more than one comparison in a condition. For example in Condition 2 above, we do not need to write the condition as