Auto notify or mail when Excel sheet updated. [Solved/Closed]

Question

Auto notify or mail when Excel sheet updated. [Solved/Closed]

Report

Satya - Updated on Jan 30, 2019 at 06:28 AM
cdb2013 - Feb 1, 2013 at 06:42 AM

Hello,

We have a Excel which is saved to a network drive and used by multiple users. What I need is when somebody updates the excel sheet or puts any value or comments on the sheet, it will notify me or auto mail me that the excel sheet is updated. I mean instead of going again and agian to check whether somebody changed the sheet or not it will notify or auto mail to me.

Any kind of help appreciated. Whether I need any software or any VB, Macro can solve the purpose.

Thank you,
Satya

System Configuration: Windows XP Internet Explorer 6.0

Auto notify of email when excel sheet updated
Excel notify when updated - Best answers
Notification when excel spreadsheet is updated - Best answers
Send email when a cell changed in excel - Forum - Excel
Auto notify or mail when excel sheet is updated. - Forum - Excel
Generate Email Notifications for Excel Sheet Updates - How-To - Excel
How to auto update excel sheet from another sheet ✓ - Forum - Excel
Auto populate data between Excel sheets ✓ - Forum - Excel

4 replies

Answer 2 / 4

Ananta
Jan 2, 2013 at 04:25 AM

Run time error '287'
Application -defined or object defined error

Answer 3 / 4

Ananta
Jan 2, 2013 at 04:28 AM

I am getting above error from some of the systems on my network
May on that system Outlook is not configured
Can you please suggest necessary code changes for other web mail applications
As most the systems having Thunderbird

Report

rizvisa1

Posts: 4476
Registration date: Thursday January 28, 2010
Status: Contributor
Last seen: August 2, 2020

766
Jan 4, 2013 at 01:53 PM

@Ananta
see this
https://www.ozgrid.com/forum/index.php?thread/49302-validate-date/

Answer 4 / 4

Ananta
Jan 7, 2013 at 02:11 AM

Thanks Sir,
I tried this piece of code it worked on Thunderbird 17.0 version in my network.
The code actually open Compose window
But does not sends the mail.
Is any addition code is required to send the mails
So I think there must one additional line of code after
Call Shell(strMozillaThunderbird , vbNormalFocus)
which does Send functionality

Ask a question

@Ananta
see this
https://www.ozgrid.com/forum/index.php?thread/49302-validate-date/

shark2000br · Accepted Answer · 2009-06-30T11:42:54-0400

Answer 1 / 4

shark2000br
Jun 30, 2009 at 11:42 AM

Hi, I just had this problem and poked around until I found a solution, so here I am passing it on to you. This will automatically send an email to any address/addresses whenever the workbook is saved. The only problem I have with it is that if you save it, you get the prompt, and when you close, excel automatically prompts you again. As long as you don't do a redundant save then you won't get a redundant auto email notification :)

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, _
Cancel As Boolean)

Dim answer As String

answer = MsgBox("This is where you put the text to prompt the user if he wants to save or not" vbYesNo, "here is the title of that box")

If answer = vbNo Then Cancel = True
If answer = vbYes Then
'open outlook type stuff
Set OutlookApp = CreateObject("Outlook.Application")
Set OlObjects = OutlookApp.GetNamespace("MAPI")
Set newmsg = OutlookApp.CreateItem(olMailItem)
'add recipients
'newmsg.Recipients.Add ("Name Here")
newmsg.Recipients.Add ("sampleemailaddresshere@email.com")
'add subject
newmsg.Subject = "Subject line of auto email here"
'add body
newmsg.Body = "body of auto email here"
newmsg.Display 'display
newmsg.Send 'send message
'give conformation of sent message
MsgBox "insert confirmation box test here", , "title of confirmation box"

End If

'save the document
'Me.Worksheets.Save

End Sub

View all 15 comments

Report

Aeonyx > kiru
Jan 28, 2010 at 06:39 PM

Just in case you haven't gotten the answer to this question yet. I'm using excel 2007. Click on the office icon in the upper left corner of the excel window. At the very bottom of the drop down it will say excel options. click on that and it will open a menu. Check the box next to show developer tab in Ribbon. Click OK. Next click the developer tab on the ribbon (the tabs across the top of the document that says home, insert, page layout, etc.) once this is clicked there will be a button on the far left that says Visual Basic. Click on this and a new window will open up. under file you will see a list of sheets and an icon that says this workbook. Double click this image and paste the information into the window that pops up.

the code you paste was missing a needed comma I've added it below. you will need to save a copy of this document with the file extension .xlsm which is a macro enabled file. In addition you may need to go into the trust center under your excel options and check the enable macros using pop ups once you have this new document to get it to work. hope this helps. :-)

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, _
Cancel As Boolean)

Dim answer As String

answer = MsgBox("This is where you put the text to prompt the user if he wants to save or not", vbYesNo, "here is the title of that box")

If answer = vbNo Then Cancel = True
If answer = vbYes Then
'open outlook type stuff
Set OutlookApp = CreateObject("Outlook.Application")
Set OlObjects = OutlookApp.GetNamespace("MAPI")
Set newmsg = OutlookApp.CreateItem(olMailItem)
'add recipients
'newmsg.Recipients.Add ("Name Here")
newmsg.Recipients.Add ("sampleemailaddresshere@email.com")
'add subject
newmsg.Subject = "Subject line of auto email here"
'add body
newmsg.Body = "body of auto email here"
newmsg.Display 'display
newmsg.Send 'send message
'give conformation of sent message
MsgBox "insert confirmation box test here", , "title of confirmation box"

End If

'save the document
'Me.Worksheets.Save

End Sub

Report

stacey
Sep 2, 2010 at 07:52 AM

Should this code work as is? I am a first time VBA user and tried to use this code but did not receive a prompt answer message or a confirmation email

Report

Thankful
Sep 22, 2010 at 03:22 AM

Thanx a lot!
This works like a charm in Office 2010 as well.

Report

readyt0race

Posts: 1
Registration date: Friday October 26, 2012
Status: Member
Last seen: October 26, 2012

Oct 26, 2012 at 12:57 AM

Hi Shark,

I'm glad I stumbled upon this thread after long attempts at trying to close in on my solution. Sorry to dig up this old thread, but can you please tell this n00b in more detail how to enable notification mails when an excel file is updated?

Highly appreciated, Cheers!

Report

rizvisa1

Posts: 4476
Registration date: Thursday January 28, 2010
Status: Contributor
Last seen: August 2, 2020

766
Dec 1, 2012 at 10:53 AM

@readyt0race
This is an event "Workbook_BeforeSave" that is defined in "ThisWorkbook" module and is triggered when workbook is saved.. So if you open your excel file, then press ALT + F11 at the same time, you would be opening VB editor. If you press CTRL + R at same time, you would see the project explorer. There you should see that says "ThisWorkbook". You need to use the code there

Report

cdb2013
Feb 1, 2013 at 06:42 AM

If you changed the event to open would you use "Workbook_Open" instead?

Auto notify or mail when Excel sheet updated. [Solved/Closed]

4 replies

Your reply

Subscribe To Our Newsletter!