Outlook syncing/sharing.

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Hi All,

Do we have any Outlook gurus here? Something I've never had to do before, and dont know how to start - even google searches arent helpful as I dont quite know what to ask. Enough waffling - to the scenario....

I have in my office 3 computers that all use outlook 365. The PCs are not in a domain (and unlikely to be part of one). All pick up the same emails - if one PC gets an email then all 3 pcs get the email. If one person answers an email it gets marked as read/actioned on that PC only. If the email gets moved to a different folder, then only that PC sees that it has moved.

What I want is a solution (ideally free) whereby if an email is moved out of the inbox, then it is moved on all PCs. The file structure on each PC is different - worker A moves dealt with emails into a "Dealt with" folder, whereas worker B moves emails into folders "A" or "C" depending on which worker has answered the original email.

Can such a system be set up? We have the option of setting up a 4th PC to act as a mail server, but do I need the PCs to be on a domain for that? Alternatively, one of the 3 original PCs can be used as the server if required. Using "the cloud" is not an option.

Any help would be greatly appreciated - even if its pointing me to a website - or even just telling me what I want - syncing/sharing/other Outlook.

Thanks in advance.

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Greetings Brian,

Someone up on high said that he doesn't know if it's possible with Outlook 365, however pointed me (now you) to this website. https://www.zendesk.co.uk/ Unfortunately it's not free.

We will keep looking
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Thanks Ambucias. Sadly free is the only option at the moment :^(
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Set a folder on each PC. Share the Folder. Save the message SAVE AS onto what ever share you wish! About the best that FREE can do! YOu can share on a workgroup, as long as the domain admins allow it!
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Thanks ac3mark. The trouble with this is that it needs someone to constantly move emails to the shared folder doesnt it? Or can this be automated?
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Just had an idea. Can an Outlook rule be created to set up a redirect to a common shared folder. Hmmm - an interesting idea. So now the research starts to find how to make a shared Outlook folder in a workgroup - there are no domain admins as the PCs are not in a domain.
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It can be automated! With a rule. I will wire frame an example script in the morning. And no, if the shared folder is mapped, then it is just SAVED TO!
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Thanks ac3mark. You are a star. I wont be able to try anything for a few days so wont be able to say how I get on - probably not until Monday. Also, I have just found this as a result of your idea. Am I looking along the right lines?

https://its.uiowa.edu/support/article/2651

Thanks again.
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That solution uses the CLOUD! That is the actual solution! We are trying to work around the "compound" you have built for us!
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Thank you for the feedback! Sit and enjoy with me!

You are welcome any time, Brian, come back whenever you need a work around.

IT is all on the shelf already, IT is a matter of how you wish to see IT and use IT.

Glad to hear!
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