Outlook syncing/sharing. [Solved]

BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 15, 2018 at 01:38 PM - Latest reply: Ambucias 55526 Posts Monday February 1, 2010Registration dateModeratorStatus October 16, 2018 Last seen
- Jul 29, 2018 at 06:30 PM
Hi All,

Do we have any Outlook gurus here? Something I've never had to do before, and dont know how to start - even google searches arent helpful as I dont quite know what to ask. Enough waffling - to the scenario....

I have in my office 3 computers that all use outlook 365. The PCs are not in a domain (and unlikely to be part of one). All pick up the same emails - if one PC gets an email then all 3 pcs get the email. If one person answers an email it gets marked as read/actioned on that PC only. If the email gets moved to a different folder, then only that PC sees that it has moved.

What I want is a solution (ideally free) whereby if an email is moved out of the inbox, then it is moved on all PCs. The file structure on each PC is different - worker A moves dealt with emails into a "Dealt with" folder, whereas worker B moves emails into folders "A" or "C" depending on which worker has answered the original email.

Can such a system be set up? We have the option of setting up a 4th PC to act as a mail server, but do I need the PCs to be on a domain for that? Alternatively, one of the 3 original PCs can be used as the server if required. Using "the cloud" is not an option.

Any help would be greatly appreciated - even if its pointing me to a website - or even just telling me what I want - syncing/sharing/other Outlook.

Thanks in advance.
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15 replies

Ambucias 55526 Posts Monday February 1, 2010Registration dateModeratorStatus October 16, 2018 Last seen - Jul 17, 2018 at 05:47 AM
0
Thank you
Greetings Brian,

Someone up on high said that he doesn't know if it's possible with Outlook 365, however pointed me (now you) to this website. https://www.zendesk.co.uk/ Unfortunately it's not free.

We will keep looking
BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 17, 2018 at 06:28 PM
Thanks Ambucias. Sadly free is the only option at the moment :^(
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ac3mark 10647 Posts Monday June 3, 2013Registration dateModeratorStatus October 15, 2018 Last seen - Jul 17, 2018 at 04:17 PM
0
Thank you
Set a folder on each PC. Share the Folder. Save the message SAVE AS onto what ever share you wish! About the best that FREE can do! YOu can share on a workgroup, as long as the domain admins allow it!
ac3mark 10647 Posts Monday June 3, 2013Registration dateModeratorStatus October 15, 2018 Last seen - Jul 18, 2018 at 02:39 PM
Ok , so there is a method called application-itemsend. It fires eveerytine you send something. Then within that code you can save it to a mapped drive with:

Dim mi as mailitem
Set mi as item

Savepath=x:\yourfoldershare\
Savepath = savepath & "messagetitle.msg"
Mi.saveas savepath, olMsg

That should do itot once you have mapped an x drive.
BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 26, 2018 at 05:57 PM
Thank you so much ac3mark.

I had to do a little research to get it to work. But work it does! My problem was I didn't know where to put the code. Just a quick google of the command and all was made clear. I did have another problem - although I have done this countless times, I couldn't get to map my drive. Senility must have crept in somewhere!

So you get the beer - cheers.
Ambucias 55526 Posts Monday February 1, 2010Registration dateModeratorStatus October 16, 2018 Last seen > BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 26, 2018 at 06:17 PM
Does this mean that you get to keep your job ? What about an increase?
BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 29, 2018 at 07:28 AM
lol - yes- I get to keep my job, and what is an increase? They think I'm overpaid already!
Ambucias 55526 Posts Monday February 1, 2010Registration dateModeratorStatus October 16, 2018 Last seen > BrianGreen 978 Posts Saturday January 17, 2015Registration dateModeratorStatus October 9, 2018 Last seen - Jul 29, 2018 at 06:30 PM
"They think I'm overpaid already!" Well it's probably the impression you must be giving them. Stop wearing your designer suits, Rolex watch, Italian shoes and other jewellery. Wear old dungarees. (available at your local Salvation Army Store) Take a bike to work not your Jag. No more lunches at Purnells' on Cornwall or at Peel's on Shadowbrook Ln. Beg your boss and coworkers for lunch money.
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ac3mark 10647 Posts Monday June 3, 2013Registration dateModeratorStatus October 15, 2018 Last seen - Jul 26, 2018 at 07:05 PM
0
Thank you
Thank you for the feedback! Sit and enjoy with me!

You are welcome any time, Brian, come back whenever you need a work around.

IT is all on the shelf already, IT is a matter of how you wish to see IT and use IT.

Glad to hear!
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