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Use a Macro to Create New Workbook and Copy Data in Excel

Latest update on June 3, 2020 at 11:29 AM by Aoife McCambridge .

Often we need to carry out manipulations in Excel documents and apply them to multiple rows, columns and sheets. To do this manually takes too much time and allows for errors to creep in, so Excel offers the option of Macros, which carry out data manipulation operations for you. In this article we will show you how to use a pre-existing Macro to create a new workbook and copy data into a new spreadsheet.

Use a Macro to Create a New Workbook and Copy Data

1. Make a backup of the spreadsheet
2. Open the work book
3. Press ALT + F11 to open VBE
4. Go to Insert > Module
5. Copy and paste the following code into the module:

Sub details()    

Dim thisWB  As String    

Dim newWB As String    

    thisWB = ActiveWorkbook.Name    
        
    On Error Resume Next    
    Sheets("tempsheet").Delete    
    On Error GoTo 0    
        
    Sheets.Add    
    ActiveSheet.Name = "tempsheet"    
        
    Sheets("Sheet1").Select    
        
    If ActiveSheet.AutoFilterMode Then    
        Cells.Select    
            
        On Error Resume Next    
            
        ActiveSheet.ShowAllData    
            
        On Error GoTo 0    
        
    End If    
        
    Columns("B:B").Select    
    Selection.Copy    
        
    Sheets("tempsheet").Select    
    Range("A1").Select    
    ActiveSheet.Paste    
    Application.CutCopyMode = False    
        
    If (Cells(1, 1) = "") Then    
        lastrow = Cells(1, 1).End(xlDown).Row    
            
        If lastrow <> Rows.Count Then    
            Range("A1:A" & lastrow - 1).Select    
            Selection.Delete Shift:=xlUp    
        End If    
        
    End If    
        
    Columns("A:A").Select    
    Columns("A:A").AdvancedFilter Action:=xlFilterCopy, _    
                CopyToRange:=Range("B1"), Unique:=True    
        
    Columns("A:A").Delete    
        
    Cells.Select    
    Selection.Sort _    
            Key1:=Range("A2"), Order1:=xlAscending, _    
            Header:=xlYes, OrderCustom:=1, _    
            MatchCase:=False, Orientation:=xlTopToBottom, _    
            DataOption1:=xlSortNormal    
        
    lMaxSupp = Cells(Rows.Count, 1).End(xlUp).Row    
        
    For suppno = 2 To lMaxSupp    
        
        Windows(thisWB).Activate    

        supName = Sheets("tempsheet").Range("A" & suppno)    
            
        If supName <> "" Then    

            Workbooks.Add    
            ActiveWorkbook.SaveAs supName    
            newWB = ActiveWorkbook.Name    
                
            Windows(thisWB).Activate    

            Sheets("Sheet1").Select    
            Cells.Select    
                
            If ActiveSheet.AutoFilterMode = False Then    
                Selection.AutoFilter    
            End If    
                
            Selection.AutoFilter Field:=2, Criteria1:="=" & supName, _    
                        Operator:=xlAnd, Criteria2:="<>"    
                
            lastrow = Cells(Rows.Count, 2).End(xlUp).Row    

            Rows("1:" & lastrow).Copy    
                
            Windows(newWB).Activate    
            ActiveSheet.Paste    

            ActiveWorkbook.Save    
            ActiveWorkbook.Close    
                
        End If    
        
    Next    
        
    Sheets("tempsheet").Delete    
        
    Sheets("Sheet1").Select    
    If ActiveSheet.AutoFilterMode Then    
        Cells.Select    
        ActiveSheet.ShowAllData    
    End If    

End Sub

6. Press F5 to run the macro
7. Check it has worked

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This document, titled « Use a Macro to Create New Workbook and Copy Data in Excel », is available under the Creative Commons license. Any copy, reuse, or modification of the content should be sufficiently credited to CCM (ccm.net).

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