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How to Automatically Replace Abbreviations in Word

When you write your text in a hurry, sometimes you might need to explain the abbreviations or alias. It takes time and effort. Luckily, Microsoft Word has a built-in abbreviation function that can facilitate the writing process, help you to write faster and escape spelling and grammar errors, while improving your text. In this article, we will explain to you how to automatically replace an abbreviation or alias with a particular word in Microsoft Word. This article will show you how.



How to Automatically Replace Abbreviations in Word

In the example below, if you type "CPU", it will be automatically replaced by "Central Processing Unit".

  • In the standard bar go to Tools
  • Go to AutoCorrect Options
  • Check the correction as you type
  • In theReplace field, type: CPU (syntax does not matter)
  • In theWith field, type : Central Processing Unit
  • Click on the Add button and click OK



As from now on, when writing the text,if the word CPU is entered followed by a stroke on the space bar, it will be automatically replaced by: Central Processing Unit.

This manipulation can be performed on the fly:
  • Go to AutoCorrect Options
  • The word should be already in the cell
  • We have to put in the cell you want to replace the abbreviation
  • Finally, click on the Add button and click OK

Note

  • These abbreviations are stored in the dictionary of Microsoft Office, and are available for any other Word document or Excel file on your computer.
  • You can also create abbreviations for Excel.

Read Further



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